Administrative and Travel Support (STAR)

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Administrative and Travel Support

Agency: NOAA 

Line Office: NESDIS STAR 

Place of Performance:  College Park, MD 

Salary Based on Experience 

Period of Performance: Duration of Contract

Desired:  Previous NOAA experience

Preferred:  Experience using E2 Travel System; minimum of 3 years experience with preparing travel authorizations and vouchers

Duties and Qualifications:

  • Provide overall administrative office support, including but not limited to clerical duties, answering phones, greeting visitors, monitoring email, maintaining calendars and acting as a resource for administrative procedures for the director along with division and branch chiefs.
  • Process travel for assigned staff, from the travel authorization to the payout of the travel voucher.
  • Process Conference Packages in compliance with the DOC/NOAA/NESDIS review/approval process.
  • Maintain the NESDIS/STAR travel sheet with regards to TA, TV and Conference Package status.
  • Assist with responses to NOAA, NESDIS and STAR actions related to travel and conference packages.
  • Collaborate with other administrative assistants across the organization and participate in efforts to coordinate administrative functions.
  • Coordinate logistics in the preparation and hosting of large group meetings, workshops, conferences, and events. This includes, but is not limited to registration, meeting room set-up, materials preparation, and related exigencies.
  • Monitor e-mail for key issues, actions, follow-ups, milestones, meetings & events and provide input to prioritize activities for senior staff.
  • Follow internal procedures for staffing of abstract/manuscript document for Director’s approval.
  • Initiate purchase requests and document review requests using the appropriate DOC, NOAA, NESDIS or STAR online system. Track the requests to completion.
  • Populate, as directed, and review forms and documents for accuracy, completeness, and quality, and raise content concerns to appropriate managers and subject matter experts as appropriate.
  • Fill role as the STAR gatekeeper and work closely with Chief of Staff to track, assign and manage taskers assigned by higher headquarters.
Location: College Park, MD
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