Preferred: Experience using E2 Travel System; minimum of 3 years experience with preparing travel authorizations and vouchers
Duties and Qualifications:
Provide overall administrative office support, including but not limited to clerical duties, answering phones, greeting visitors, monitoring email, maintaining calendars and acting as a resource for administrative procedures for the director along with division and branch chiefs.
Process travel for assigned staff, from the travel authorization to the payout of the travel voucher.
Process Conference Packages in compliance with the DOC/NOAA/NESDIS review/approval process.
Maintain the NESDIS/STAR travel sheet with regards to TA, TV and Conference Package status.
Assist with responses to NOAA, NESDIS and STAR actions related to travel and conference packages.
Collaborate with other administrative assistants across the organization and participate in efforts to coordinate administrative functions.
Coordinate logistics in the preparation and hosting of large group meetings, workshops, conferences, and events. This includes, but is not limited to registration, meeting room set-up, materials preparation, and related exigencies.
Monitor e-mail for key issues, actions, follow-ups, milestones, meetings & events and provide input to prioritize activities for senior staff.
Follow internal procedures for staffing of abstract/manuscript document for Director’s approval.
Initiate purchase requests and document review requests using the appropriate DOC, NOAA, NESDIS or STAR online system. Track the requests to completion.
Populate, as directed, and review forms and documents for accuracy, completeness, and quality, and raise content concerns to appropriate managers and subject matter experts as appropriate.
Fill role as the STAR gatekeeper and work closely with Chief of Staff to track, assign and manage taskers assigned by higher headquarters.